Meeting Minutes

Board of Trustees of Mount Vernon Unitarian Church October 11th, 2016

 

Board  members present:

Doug MacCleery – Board Chair Carolyn Dunlea – Board Vice Chair Amy Venzke – Secretary

Tony Barkume -Board Rep to Personnel Advisory Bill Gleason -Board  Liaison to Stewardship

John Henrehan – Board Liaison to Finance Jeanne Tifft -Program Council Co-Convener Helen Kitrosser -Youth Member

Pam Koger-Jessup -Past Board Chair

Sarah Soulliere -Program Council Co-Convener

 

Others Present:

Kate Walker -Minister

Alic

Meeting Minutes

Board of Trustees of Mount Vernon Unitarian Church October 11th, 2016

 

Board  members present:

Doug MacCleery – Board Chair

Carolyn Dunlea – Board Vice Chair

Amy Venzke – Secretary

Tony Barkume -Board Rep to Personnel Advisory

Bill Gleason -Board  Liaison to Stewardship

John Henrehan – Board Liaison to Finance

Jeanne Tifft -Program Council Co-Convener

Helen Kitrosser -Youth Member

Pam Koger-Jessup -Past Board Chair

Sarah Soulliere -Program Council Co-Convener

 

Others Present:

Kate Walker -Minister

Alice King – Interim Minister Oscar Castro – Finance Committee

Lauren Crowder -UU Cluster Liaison David Breen – Stewardship Committee

 

Others absent:

Carol Graves – Church Administrator

Meeting convened at 7:31 pm when a quorum of Board members was reached. Kate shared the reading “How we are called”by Kimberly Byer Nelson.

AGENDA  – MVUC BOT Meeting – October 11,2016

7:30 PM (7 p.m. review)

 

TimeTopicTypeFacilitator(s)
7:00Reading time
7:30Welcome – call to orderDoug
7:32Reflection – chalice lightingKate
7:34Consent Agenda Review and Approval :

August BOT Meeting Minutes September BOT Meeting Minutes Congregational Meeting Minutes Program Council  Report Minister’s Report

Administrator’s Report DLSG report

Financial Report

ActionDoug
7:45NOVA UU Cluster Liaison Appointment (Lauren Crowder)ActionDoug
7:55Quarterly Financial ReportInfoOscar Castro
8:00Quarterly Membership ReportInfoDoug
8:03Stewardship Status and PlansInfoDavid Breen
8:15Where does the job of fundraising belong?DiscussionDoug/Kate
8:25Continued Review of Pillars and FoundationsDiscussionDoug/Oscar
8:35Continued Review of June board retreat goalsActionDoug
9:00Unannounced new business and announcements
MVUC Covenant and Adjournment

 

Pillars and Foundations Report

The Pillars & Foundations Task Force put out 26 recommendations.  The most important were the following:

  1. Set up a 4-year effort to improve the budget
  2. Stick to cost growth of 1.5% per year
  3. Freeze salaries for 1year
  4. Increase pledging by 5% per year for 3 years
  5. Use the endowment income to cover the deficit for 3 years. If we are still short, go back to the

Note: Two significant items not considered by the P&F Task Force were the financial and other implications of the Commons rennovation and the Kornfeld bequest.

 

A task force has been established that would undertake the followingactions:

  • Provide an assessment of how actual outcomes compared to the objectives in the Pillars and Foundations
  • Develop alternative FY2018 budgets and multiyear operating and capital fund planning
  • Develop a game plan for congregational engagement.

 

Al Robbert, Joan Darrah, and David Breen (the chairs of the three finance-related church committees) have agreed to serve on the task force. Additionally, it is recommended that Rob Dickinson,Bill Clontz, and a board member (to be identified) also be asked to join the task force.

 

Initial BOT Priorities 201617:

  1. Healthier Financial Policy (debt is not a bad word)
  2. Expectation of Service/definition of Covenant (dropped Sept.2016)
  1. Congregational Growth
  2. Evolve Leadership Development Process
  3. Enhance Spiritual Depth (propose dropping)
  4. Boldly live our faith out loud (re-label as below)

 

Proposed Revised BOT Priorities (goals)

  1. Promote Healthy Financial Policy and Practice
  2. Seek Congregational Growth (Kate and Membership presentation in November)
  3. Enhance MVUC eadership Development Process (Understand the current process;how can it be supported and improved?)
  4. Improve and Promote MVUC’s Visibility and Outreach in the Community

 

Background

  1. HEALTHIER FINANCIAL POLICY:
    1. ook more at the Pillars & Foundations report
    2. Capital campaign for debt reduction 2017
    3. Continued discussion on pledging as a requirement for  membership
    4. Financial briefing for Board as new members join Board
    5. Financial Diversification Planning
      1. Increase endowment Planned giving

iii.    Site marketing/rentals

  1. HOW DO WE LINK COVENANT AND SERVICE?
    1. New covenantal Process to include…
      1. Expectations of membership
    2. CONGREGATIONAL GROWTH
      1. * will revisit this topic later
    3. EVOLVE LEADERSHIP  DEVELOPMENT PROCESS
      1. Investigate coordination with nominating committee and leadership training team (can get support from region)
      2. Short term leads to long term change
    4. BOLDLY LIVE OUR FAITH OUT LOUD
      1. Intentional strategy to raise our public profile
      2. Collaboration with community partners
        1. VOICE
      3. Work internally to establish connections and pathways for opportunities
    5. BOARD (needs clarity)
      1. Communications,use of social media
      2. Role of Board members
      3. Board orientation process

d.

OctoberBeqin annual membership review (Membership Council)
Quarterly financial review  (Finance/BOT)
Quarterly membership data report (Membership Council/BOT)*
Annual budget plan development (Resources Council)*
November
Membership letters sent NLT Nov. 15 (Membership Council)*
Nominating Committee timeline  confirmation (NomComm/BOT)*
DecemberSemi-annual  Endowment Fund report (Endowment/BOT)*
Set dates for BOT retreat, identify locations and facilitators