Communications Council Charter of the Mount Vernon Unitarian Church in Alexandria VA

1. PURPOSES
The Communications Council (COMCON) is charged with developing, implementing, and coordinating the following functional areas at Mount Vernon Unitarian Church:

Overall planning and coordination for communications
Direction of Mount Vernon Unitarian Church communications functions
Coordination and submission of budget requests and prioritization
Active coordination with key stakeholders at Mount Vernon Unitarian Church
Reporting responsibilities as directed
2. TYPE OF COUNCIL AND PROGRAM AREA
The Communications Council is a standing member of the Program Council.

3. MEMBERSHIP
Members of the committee include the volunteers responsible for communication channels plus individuals with professional and/or technical knowledge and experience. Members are appointed by the committee Chair. The Church Administrator is an ex- officio voting member. COMCON functional areas are as follows:

WEB SITE
Design, inputs collection, maintenance, standards, quality control, and operation
Services and capabilities growth:
Organization and operation of a Users inputs for the web site
Functional area plans and goals
INTERNAL COMMUNICATIONS
Coordination and quality control of internal communications media (This Week at MVUC, Windmill, Weekly Bulletin, mvuc.org, etc.)
Technology to support services and meetings (audio visual, sound system, recording, filming, etc.)
Congregational inputs on internal communications media, quality, and ideas
Functional area plans and goals

MEDIA AND OUTREACH
Establish procedures and maintain links with local print and broadcast media
Develop, maintain, and execute a community outreach plan
Set goals for local media coverage, and coverage in Joseph Priestly District/Unitarian Universalist Association media.
Assist in telling the Mount Vernon Unitarian Church story internally and externally
Develop and ensure compliance with guidelines as to authority to publish
Functional area plans and goals

4. CHAIRPERSON
The Chair, who serves a two-year renewable term, is appointed initially by the Board of Trustees (BOT). Thereafter, the Chair will be selected as reflected in the Mount Vernon Unitarian Church Bylaws.

5. ACTIVITIES, DUTIES, AND RESPONSIBILITIES
The committee will conduct the following:

Overall planning and coordination for communications and outreach support
Development and execution of a Strategic Communications Plan
Coordination and submission of budget requests and prioritization
Active coordination with key stakeholders at Mount Vernon Unitarian Church, in particular the Board of Trustees, the Program Council, the staff and the Committees/volunteer groups.
Reporting responsibilities as directed
Review all official communication media used by the church and advise on making them as well-coordinated and effective as possible.
Establish appropriate coordination with informal media that are or may be perceived as being connected to Mount Vernon Unitarian Church.
Make policy consistent with this charter and bylaw authorities; make recommendations to appropriate authority in all other cases.
6. AUTHORITY DELEGATED OR RETAINED
The Board of Trustees retains responsibility for all policy decisions not articulated in this charter or specifically granted by the Board of Trustees or the Program Council, and for any financial decisions not pre-approved.

7. ANNUAL PLAN AND ASSESSMENT; RECRUITING AND COMMUNITY
The Council shall meet at least once during the first quarter of the Church year, and approve a written plan with priorities for Council activities that is consistent with its charter and supports the mission, vision and goals of the Church. This annual plan shall be provided to the Program Council by September 1 of each Church year. The Council also shall assess its activities, budget and charter on an annual basis, and provide an annual report and any recommendations to the Program Council by March 1 of each Church year. The Council shall seek to build community through its membership recruiting.

Primary author(s) of this charter: Bill Clontz

Date this Charter was approved by the Program Council: May 11, 2010

Date this charter was reviewed and approved by the Board of Trustees: June 8, 2010

Date this charter was reviewed and revised by the Program Council: May 20, 2013