Commons Guidelines
Guidelines for Use of Tables in the Commons During Coffee HourThe Membership Committee has made efforts to decrease the clutter in the commons area for Coffee Hour this past year because of the crowded conditions that occur between and after Sunday services. We have removed two kiosks, provided organizers for the coffee line, replaced large tables with narrow tables, and arranged for the wall to be open after second service. As we continue to increase in our programs and activities at MVUC, we see a need to have guidelines to keep the Commons free from additional furniture during the Coffee Hour and a way to accommodate requests for use of the tables.
At this time, the Membership Committee recommends that in order to keep the Commons area as open as possible, it should only include: 4 narrow tables, the guest table, a table for drinks and food, the kiosk for nametags, a small folding table for the book nook to use, and the folding book nook.
Because of the demand for table use on some Sundays, additional tables have been added which have added to the congestion. Rather than adding additional tables, the Membership Committee would like to recommend that groups and committees sign up to use the 4 narrow tables so that we have an orderly Common Space.
Two of the tables are already reserved for the Religious Education program (although not always needed or used for that purpose); the other two are available for Adult Program sign ups and Committees of the church. MDCOM proposes that a sign-up sheet be kept in a folder at the volunteer's desk. Committees and groups can sign up by calling the volunteer receptionist line during the week before the Sunday they need space on a table in the commons, and ask that a table be made available for their use when they arrive at church. During the week, there is a Volunteer Receptionist available between 9:30 and 12 noon. If someone calls in the afternoons with space requests, they can leave a message and the following day the Volunteer Receptionist will call them back to let them know if space is available. Starting on Friday noon through Sunday morning, no receptionist is available to pick up such calls, so it is important for committees and groups to make their request early in the week. If someone forgets to request space and expects it on Sunday morning, they will be accommodated only if space is still available. Groups need to understand that space may not always be available and will need to scale down their expectations. Use of the tables in the Commons is limited to displays, materials, sign ups, information items, and fund raising by church groups and classes, for church activities only.
The custodian will have a work order for the desired layout. He will not add additional tables to that layout.
Program Council will insure that these new guidelines are fully understood by committees and groups, and will enforce them. Please share these guidelines with your committees and groups.
Membership Committee: March, 2009
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2009 Newsletters
Annual Report
Calendar
Committees
Directory
How Do I...?
Small Group Ministry
Leadership
Events at Other UU Churches
Board Minutes
Reports, Policies and Bylaws
